Frequently Asked Questions


How to share a preview?

You can ask for a review by switching the status of a task to (Waiting for Approval wfa). This status allows you to share your progress by posting a preview of your work. The first step is to change the status of your task and write a comment.

Waiting for approval

Then click on the Attach preview button.

A new window is displayed.

Add preview file

You can either drag and drop you pic or video on the Choose a file button, or navigate through your system and pick your file, validate with the Confirm button. Then click on the Post comment button.

Your work will appear on the right part of the screen as a V1.

Preview v1

If you post more revisions, you will always keep track of your previous work. Each time you add a new revision, the previous versions are still available.

Preview v2


How to change your password?

Click on your name on the top right of the screen (1) then on Profile (2).

NB: A link to this documentation is available and the Dark Theme in this menu too (3).

User profile

If you keep scrolling you can also change your password if you want. We encourage you to change the default password with one of your own.

User password


How to have an overview of the production?

Task type overview page / Supervisor page

To access to the task type overview, you can click click on the task type name.

Overview asset page

It will go to a page where you can see the state of all the status for this specific task type per asset or per shot.

Overview asset task

You will find on these pages more information than on the global page. You can also assigned people from this page, and add an estimation on the tasks.

You can also sort the information of the page, to focus on the important subject.

Overview asset task

You can also filter the information. As you already are in a task, you will just need to type the status needed : wip, wfa, -done, etc.

You can also earch per sequence or type of asset (character, or seq01)

Sequence overview page

The other way is to go to the Sequences page. You can go there with the drop down menu on top of a page.

Drop down menu

Drop down menu sequence

With this view you can see all the status distribution per tasks on each sequences.

Overview sequence task

You can fly over the pie chart to have more detailed information about the distribution.

Overview sequence detail

You can also click on the tasks name to have the detailed shots about this task.


How to create Filters?

Introduction to filters

In Kitsu, the filters are set through the search bar. It allows you to save your search query. Once done you can run your query again with a simple click.

Search bar

You can find the search bar and the save option Searchbar. in the following pages:

  • Assets
  • Shots
  • Sequences
  • Todo-lists

NB: The search bar is available too in people episodes list.

The search bar query is applied everytime a new character is typed. You don't need to type everything to get a prompt result.

For example, in the assets page, type the letter O and you wil get the result of all the assets starting with a O.

Search bar result

You can also search some specific type of asset : Props, Character, Environment, Fx ... The result will display all the assets from this type.

For example, let's search all the FX assets.

Search asset type

Another example get shots page of a specific sequence. Ex: see only the shots of the second sequence of the first episode.

Select the first episode on the drop down menu, then search se02, the result will get all the shots of all the episodes from sequence 2.

Search bar sequence episode

In the same way, you can search specific status link to task. Type the name of the task (or between [ ] if the task name is more than one word [modeling low]), then add the sign equal (=) and the status you are looking for.

For example, search all the shots which are Waiting for approval WFA at the render stage. So on the search bar you will type : render=wfa animation=retake.

Search layout wfa

You can be even more specific, lets focus on the shots that are still on retake at the animation stage : on the search bar add a space after the previous search and type animation=retake. The research will be render=wfa animation=retake.

Search layout wfa seq2

You can also searche for unassigned task for a specific type task. For example Animation = unassigned.

How to save filter queries?

Kitsu allows you to save your research. You can save them by pressing tne Enter, or click on the Save button Save button.

Now under the search bar you can see your saved queries as buttons.

Search saved

Everytime you get back to this page, the buttons will be there. It will help you to run common queries faster.

What filters can I create?

You can create filters about entities:

  • Sequences : se01, se02 etc. or exclude : -se01, -se02 etc.
  • Asset Type : characters, environment, fx etc. or exclude -characters, -fx, etc.

You can also create filters about task status by following this syntax: task=status.

Expemples:

  • Layout is work in progress (wip) : layout=wip
  • Concept is waiting for approval (wfa) only for the fx : concept=wfa fx
  • On sequence 2 Layout is wip : se02 layout=wip
  • Animation is Retake and Render is waiting for approval (wfa) animation=retake render=wfa.

How to delete filters?

If you have created a filter button by mistake, click on the cross next to it Filter delete.

The result of the filter will be display, but not the button anymore. Just cancel your research by deleting the text or use the cross next to the search bar Search delete


Where can I see my notifications?

How notifications work?

The notification symbol is the Bell button next to your name, top right of the screen. Its color is grey Notification off when you don't have any notification, and orange Notification on when you have a new one.

When you click on the bell button, it will open the notifications page.

There, you can see all the changes made to the tasks you are following or assigned to you.

Notification page

Notifications include the following information:

  • If it's a notification Notification page or a tag Notification page

  • the name of the author Notification page

  • the related entity Notification page

  • the related task Notification page

  • the new status Notification page

  • the attached file Notification page

and the comment.

When you click on the empty space of the notification, the comments pannel on the right is displayed. You can answer directly from this page to any element.

Each part is a link you can use it to jump on the information you need. If you click on the status, you will jump to the status page of the entity. So you can react quickly to this new change.

For example, let's give Alicia a retake.

Notification example 01

Alicia receives immediately a notification, the bell button change color Notification on, and she can read the new comment.

All the notifications and comments appear in real time. No need to refresh to stay up to date.

Notification example 02

How to get notified?

As an artist you will receive a notification Notification as soon as someone assigned you to a task, change the status of one of your task, post a comment, or tag you on a comment.

You can also choose to follow specifics tasks. Go into the task page you want to follow: on the assets or shots pages click onto the status icon, then on the history button on the right pannel.

history button

On the top right side of the page you can see an eye button Notification off.

Follow button

By default you are following all the tasks you are assigned to, on the task page the icon will be on (eye open) Notification on.

If you want to follow another task, click on the crossed eye button Notification off. Its aspect will change, it is not crossed anymore Notification on meaning you are now following this task, and will receive notification about it.

How to not be notified anymore?

If you don't want to follow a task anymore, just click on the eye button Notification on on the task page. It will be crossed Notification off, meaning you won't receive notifications anymore.


How to build a Playlist?

How to create a playlist?

You can find the Playlists page on the drop down menu.

Playlist main menu

The playlists page is separated in 3 parts:

  • (1): The playlist list where you can create a playlist, or load an existing one.
  • (2): The shots of the current playlist.
  • (3): The shots you want to show.

Playlist page

Start by creating a Playlist Playlist add button, You default name will be the date and the hour. You can change it later via the edit button Edit button.

Playlist add page

Once the playlist created, via the right pane, you can select wich shots to add to your playlist. Start by selecting the episode and the sequence. The sequences shots are now listed. Click on the shots you want to add to the playlist to see them playlisted.

The shots will appear on the middle part of the screen. Every changes are automatically saved.

Playlist page

How to switch between tasks and revisions?

For each playlisted shot you can choose the task and the version you want to see.

Playlist task selection Playlist version selection

How to delete a playlist?

To delete a playlist, load it by clicking on its name. Then, click on the delete button delete button. The button is located in the top right of the middle panel.

A confirmation pop-up will appear. Validate it by clicking the Confirm button.

Playlist delete popup


How to customize the workflow?

How to edit an existing task type?

On the main menu Main menu select the TASK TYPES page under the Admin section.

Task Type

On the main page, you will be able to edit all the tasks already created edit button.

Task Type global page

You can change :

  • (1) The name of the task type
  • (2) The priority, meaning the order of the task types
  • (3) For wich entity it will be used
  • (4) If the artists need to timelog their work on this task type
  • (5) The color

Edit task

Click on Confirm to save your changes.

How to create a new task type?

On the main menu Main menu select the TASK TYPES page under the Admin section.

Task Type

On the main page, click on the Add Task Type button.

On the new pop up you can define your personalized task:

  • (1) The name of the task type
  • (2) The priority, meaning the order of the task type columns
  • (3) For wich entity it will be used
  • (4) If the artists need to timelog their work for tasks with this task type
  • (5) The color

Add task

Click on Confirm to save your changes.

How to edit an existing status?

On the main menu Main menu select the TASK STATUS page under the Admin section.

Task Status

On the main page, you will be able to edit some status already created edit button. Except Done Status and Todo Status, which are parts of the core system.

Task Status global page

You can change :

  • (1) The name of the status
  • (2) His shortname, useful for the filters
  • (3) If you can upload a preview with this task
  • (4) If it's the end of the task
  • (5) The color

Edit status

Click on Confirm to save your changes.

How to create a new status?

On the main menu Main menu select the TASK STATUS page under the Admin section.

Task Status

On the main page, click on the Add Task Status button.

On the new pop up you can define your personalized task :

  • (1) The name of the status
  • (2) His shortname, useful for the filters
  • (3) If you can upload a preview with this task
  • (4) If it's the end of the task
  • (5) The color

Add Status

Click on Confirm to save your changes.


How to delete an asset

Go on the main page of the assets.

Delete asset

On the right part of the asset line, click on the Delete button button.

A confirmation pop up will appear, validate with Confirm.

Delete asset popup

Once deleted, the asset will appear as crossed, it can be still restored with Restore asset .

Delete asset

To definitively delete an asset, you have to click on Delete button button a second time.

The asset will be remove from the database and won't appear anymore on Kitsu.


How to delete a shot

Go on the main page of the shots.

Delete shot

On the right part of the shot line, click on the Delete button button.

A confirmation pop up will appear, validate with Confirm.

Delete shot popup

Once deleted, the shot will appear as crossed, it can be still restored with Restore asset .

Delete shot

To definitively delete a shot, you have to click on Delete button button a second time.

The shot will be removed from the database and won't appear anymore on Kitsu.


How to delete a sequence

To delete a sequence, you must first delete all the shots on this sequence. It's a safe guard.

If you don't delete all the shots of a sequence before deleting it, you will see an error message after confirming the deletion.

Delete sequence error

Once you have deleted all the shots of the sequence, use the drop down menu to go to the sequence page.

Drop down menu sequence

Then you can delete the sequence, with the Delete button button.

Delete sequence


How to delete a task type

To delete a task type (shot or asset), go to the global spreadsheet page, and click on the arrow next to the name of the task type Delete sequence.

A sub menu will appear with the option Delete all the tasks. Once you have click on it, an message will appear and ask you to type the name of the task. You need to type it as it shows, it's case sensitive.

Delete sequence.